🚀 Fuel Me Launches FuelEvent, an AI-Powered RFP Engine for Fuel Procurement
CHICAGO, IL — Monday, November 3, 2025 — Fuel Me today announced the commercial launch of FuelEvent, an AI-driven enterprise RFP platform purpose built for fuel procurement. Designed to replace manual, spreadsheet-based sourcing workflows, FuelEvent delivers automation, transparency, and data-driven decision making for procurement teams managing multi-site fuel programs.
“Anyone who has run a fuel RFP knows how time consuming and error prone the process can be, with endless vendor follow up and spreadsheet versioning,” said Boy Schook, Chief Operating Officer at Fuel Me. “FuelEvent automates vendor outreach, scoring, compliance checks, and award management, giving customers clear, auditable insight into every sourcing decision.”
How it works
FuelEvent centralizes the RFP lifecycle, from vendor onboarding to award negotiation, while supporting existing supplier relationships and thousands of pre-integrated vendors. Key capabilities include:
- Dynamic Bid Engine, where vendors submit bids through the portal after completing an RFI and accepting service terms,
- Smart Scoring, which evaluates bids on price, compliance, SLA performance, insurance and delivery reliability,
- Multi-Round Flexibility, for multiple bid rounds with real-time participation tracking,
AI-Driven Vendor Matching, which suggests qualified suppliers by geography and delivery logic.
Results that matter
Early deployments with large, multi-site operators have shown the following typical outcomes, when FuelEvent is paired with a platform-driven audit and enforcement layer:
- Mid six-figure to low seven-figure annual savings through improved sourcing and price enforcement,
- Significant invoice accuracy gains via automated verification, yielding substantial recovered and prevented costs,
- Noticeable operational efficiencies, including reduced admin time and faster invoice cycle times,
Award cycles shortened from months to days, with full compliance tracking built in.
Turning procurement into an advantage
FuelEvent helps multi-site operators shift from reactive, manual procurement to proactive, strategic sourcing. The platform is designed to drive cost savings, compliance, and faster decision making.
“We did not just digitize the RFP process, we rebuilt it for how enterprise fuel buyers operate,” added Schook. “FuelEvent gives teams the tools to move from tactical buying to strategic procurement, with automation where it delivers the most value, at the intersection of cost, compliance, and control.”
