Automated Invoice Auditing at Scale
FuelControl brings intelligence and automation to fuel invoice validation. Instead of manual checks or reactive dispute resolution, every invoice is audited automatically against delivery documentation and index benchmarks before it ever reaches your AP team.
Key Platform Features
One-click reconciliation dashboard by vendor, location, or timeframe
Automated price check against OPIS, Platts, or custom benchmarks
Delivery confirmation from drop ticket photo + geolocation
Discrepancy alerts sent to vendor before invoicing client
Full document export for AP, legal, or audit purposes
Why It’s Different
Unlike generic AP platforms or fuel broker systems, FuelControl is tailored for fuel complexity—index-based pricing, variable delivery volumes, and multiple fulfillment windows. It provides both operational and financial control from the same source of truth.
Strategic Outcomes for
Enterprise Finance & Ops Teams
| Challenge | Before FuelControl | With FuelControl | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|
Manual Audits |
Finance team manually cross-checked PDFs |
Automated invoice validation before AP review |
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|
No Index Logic |
Overbilling often undetected |
Real-time index matching for each line item |
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|
No Documentation Trail |
Missing BOLs or unclear proof of delivery |
Drop tickets + timestamped delivery verification |
|||||||||
|
Delayed Disputes |
Errors discovered after payment |
Discrepancies flagged instantly, resolved pre-payment |
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|
Limited Transparency |
Disputes between ops, AP, and vendors |
Shared system view with full supporting data |
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Quantifiable Impact
$27K/m
Recovered in overbilling across 80+ locations
90%
Reduced AP audit time, freeing up finance and ops resources
100%
Invoices linked to verified delivery data, including geotags and drop tickets
Eliminated Invoice Errors
Caused by index misalignment or unauthorized surcharges
Why It Delivers for Enterprise Fueling
Cost-Accuracy
Confirms every charge against contract and index before payment
Audit-Ready
Provides full documentation trail for finance, legal, and compliance teams
Dispute Prevention
Flags discrepancies early—no more vendor conflict after-the-fact
Operational Alignment
Finance and operations work from the same source of truth
Risk Reduction
Stops invoice leakage and ensures contract terms are enforced
“FuelControl gives enterprise teams financial integrity at scale—with zero operational disruption.”
Frequently Asked Questions
What is automated fuel invoice auditing?
Automated fuel invoice auditing is the process of using intelligent software to automatically check fuel invoices against delivery records and pricing indexes, helping prevent overcharges without manual review.
How does fuel invoice auditing software help enterprise teams?
Real-time fuel level tracking uses smart tank sensors to continuously monitor fuel levels across sites. This data feeds into dashboards or systems to optimize ordering, prevent overfills, and improve visibility.
What are the benefits of automated fuel invoice validation?
Remote fuel tank monitoring uses connected sensors to track fuel levels across all sites in real-time. FuelIQ integrates this data to trigger deliveries automatically—eliminating manual checks and preventing stockouts.
Why use a fuel invoice reconciliation platform?
Tank monitoring software like FuelIQ optimizes deliveries by combining live tank data with reorder thresholds and weather forecasts. This ensures fuel is delivered only when needed—reducing costs and missed fills.
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