How to Schedule Your Fuel Delivery in Minutes
Fuel delivery does not need to be slow or complicated. With Fuel Me, you can schedule a one-time drop, set fully automated refills from tank levels, or request emergency fuel in just a few clicks. This guide shows exactly how to do it, with tips to avoid delays and keep costs in check.
Why it only takes a minute
Fuel Me brings your entire fuel workflow into one platform:
- FuelConnect gives instant access to vetted local, regional and national suppliers.
- FuelIQ watches tank levels, applies thresholds and creates orders before you run low.
- FuelIntel provides real-time tracking, spend analysis and easy exports.
- FuelControl audits invoices and drop tickets, then three-way matches to your order for clean closeout.
- FuelRescue handles urgent requests with defined SLAs.
- FuelEvent runs competitive RFPs when you want to lock in better terms.
Result, you schedule in minutes, then the platform does the heavy lifting.
What to have ready
Gather these details once, then re-use them across sites:
- Site and access info: address, gate codes, contacts, hours, safety rules
- Product and tank data: diesel or gasoline grade, dyed vs clear where permitted, tank size and current level, remote fill or day tank notes.
- Window and service type: scheduled drop, recurring schedule, or emergency.
- Add-ons: DEF, additives, winterized blends, photos if your team needs proof of service.
Schedule a one-time delivery in under 3 minutes
Gather these details once, then re-use them across sites:
Open Fuel Me and choose Create Order.
Select location and product (ULSD clear, dyed where permitted, gasoline grade, DEF if bundling).
Pick service window and add any access notes.
Confirm quantity or choose “fill to safe capacity.
Review vendor match from FuelConnect, then Submit.
You get instant confirmation, live status, GPS delivery tracking and a consolidated invoice after drop with FuelControl.
Related services to link:
- Diesel Delivery Services
- Bulk Fuel Delivery
Set recurring or tank-level automation
There are two fast paths to hands-off fueling.
Recurring schedule
- Choose Recurring at order creation.
- Set days and time windows, plus blackout dates for holidays or site closures.
- Add DEF or additive programs to reduce extra truck rolls.
Tank-level automation with FuelIQ
- Add telemetry, or enter manual tank readings if you do not have sensors.
- Set min and target thresholds, for example refill at 35 percent, target 85 percent.
- Optionally apply weather buffers for storm season or extreme temperatures.
- Save, FuelIQ will create orders automatically and notify your team.
Related services to link:
- Onsite Tank Fueling
- Generator Fueling
Request emergency fueling
When timelines slip, orders spike or power drops:
Select Emergency in Fuel Me.
Choose the critical site and product.
Add priority notes and any special access steps.
Submit, FuelRescue will route the request to the fastest qualified supplier under your SLA.
Related services to link:
- FuelRescue
Pro tips that save time and money
- Bundle products: add DEF and additives to cut extra truck rolls.
- Right-size windows: pick realistic service windows based on site hours and traffic.
- Use photos for first-time sites: add quick pictures of fill ports or gate locations, it speeds the first delivery.
- Use photos for first-time sites: add quick pictures of fill ports or gate locations, it speeds the first delivery.
- Automate approvals: set thresholds so routine orders do not wait for manual review.
- Export once per week: use FuelIntel’s CSV, Excel or PDF exports for accounting and job costing.
Common mistakes and how to avoid them
- Unclear access rules: add gate and safety notes in the order, it prevents failed attempts.
- No tank thresholds: without FuelIQ, teams over-order or run low. Set min and target once.
- Missing dyed vs clear callouts: choose the correct tax treatment per asset and jurisdiction.
- Ignoring seasonality: enable winterized blends and anti-gel for cold regions before the first freeze.
- Scattered invoices: keep all billing inside FuelControl for clean reconciliation.
FAQs
How fast can I get a delivery?
Many markets support same-day or next-day windows. Exact timing depends on location, product and load size. Emergency requests flow through FuelRescue under your SLA.
Do I need telemetry for FuelIQ to work?
Telemetry is ideal, but not required. You can start with manual readings, then add sensors later.
Can I schedule mobile fleet fueling and reefer top-offs together?
Yes. Add reefer and DEF to the same round where permitted. Bundling reduces truck rolls and delays.
Related links: Mobile Fleet Fueling, Reefer Fuel Delivery
How does billing work?
FuelControl audits invoices and drop tickets with OCR and three-way matching, then consolidates them for easy export to your ERP or accounting tool.
What about generators and day tanks at critical sites?
Use FuelIQ thresholds with weather buffers so tanks refill automatically before storms or grid events.
Related links: Generator Fueling
